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SOUTH WASHINGTON COUNTY SCHOOLS JUNE MEETING MINUTES

Friday, June 21, 2013 - 11:20pm

District 833
June 6, 2013 School Board Regular Meeting
Unofficial Clerk\'s
Summary
Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, June 6, 2013. The meeting was called to order by Chairman Ron Kath at 6:00 p.m. at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, MN. School Board members present were Marsha Adou, Tracy Brunnette, Jim Gelbmann, Laurie Johnson, Ron Kath, David Kemper and Katy McElwee-Stevens. Superintendent Keith Jacobus was present.
Motions were made and seconded to approve the agendas. The consent agenda contained retirements, resignation and terminations; leaves of absence; new employees/change of status and extended field trips.
Chairman Kath welcomed Dennis Cheesebrow of TeamWorks International Inc. who was present to continue his training with board members. Dennis stated that he would continue the training he has been providing as part of the Education Leadership System (ELS). The ELS is an established approach for aligning the School Board, administration, staff, parents and the public to increase learning for all students. ELS clarifies the roles, responsibilities and relationships that are most often at the source of conflict among these groups. The six groups of adults in ELS have three key purposes:
• Governance (authority held by the School Board)
• Management (authority held by the Superintendent, Administrators, Principals)
• Consultation (authority held by staff, students/parents and public)
The School Board has the authority of governance. There are five primary responsibilities:
• District governance and policy
• Operational performance oversight and organizational direction
• Board governance policy
• Superintendent relations
• Public engagement, community relations, and advocacy of public education
The administration has the authority of management. There are five primary responsibilities:
• Resource management (financial, human and physical)
• Instructional leadership at the principal level
• Performance management and professional development
• Continuous improvement
• Procedures and practices aligned with district policy
• Staff, parent and community relations
Staff, students, parents and the public have the authority of consultation. There are four primary responsibilities:
• Voice of self and collective interest
• Assessing risks and merits of various options as part of decision making processes and/or the daily operations of the district.
• Responsibly resist or oppose change.
• Provide input and feedback to management and governance.
Aaron Bushberger, Director of Finance, presented the first reading of the proposed FY 2013-2014 General Fund Budget. Components of the General Fund Budget (Restricted for Health and Safety approved on January 24, 2013 and Integration approved on February 22, 2013) were approved at previous board meetings this year. However, those dollars are also included in the General Fund totals in order to accurately reflect the revenue and expenditure totals. Aaron provided a summary of the recent legislative session:
2013-2014
• Increase general education revenue by 1.5% / Impact on ISD #833 = $1.6 million
• Increase Compensatory Pilot funding / Impact on ISD #833 =$140,000
• Increase in Special Education funding / Impact on ISD #833 = $240,000 / Reduces general fund cross-subsidy
• Creation of Achievement and Integration Revenue (replaces old Integration Revenue) / Impact on ISD #833 = -$55,000
• Increase statewide limit for career and technical revenue / Impact on ISD #833 = $100,000
2014-2015
• Increase general education revenue by 1.5% / Impact on ISD #833 = $3.2 million ($1.6 from 13-14 increase + $1.6 million from 14-15 increase)
• Increase in Special Education funding / Impact on ISD #833 = $760,000 ($240,000 from 13-14 increase + $520,000 from 14-15 increase) / Reduces general fund cross-subsidy
• Elimination of Pension Adjustment / Impact on ISD #833 = $630,000
• Increase funding for All-Day Kindergarten (current weighting - .612; new weighting - 1.0) / Impact on ISD #833 = unknown
• Increase in Safe Schools Levy / Impact on ISD #833 = $80,000
• Changes in Equalization / Will increase state aid and reduce local property tax levy
• Creation of School-Board Approved Levy / Gives School Board authority to approve $300 per pupil in operating referendum / School Board must opt in by September 30 of prior year; approval would last five years / Does not increase district revenue
• Creation of Location Equity Revenue / Gives School Board authority to approve $424 per pupil in operating referendum / School Board must opt out by board vote by September 1; approval would be indefinite / Districts in seven-county metro area have access to this program / Does not increase district revenue
In March of 2013, the board went through a service level process and made $2,001,300 in budget changes. This brought the projected deficit for 2013-2014 down to $4M from $6M and increased the projected 2013-2014 fund balance. With the expected 1.5% increase in general education funding from the recent legislative session, the projected deficit will now be lower and the fund balance will increase.
Revenue highlights from the General Fund include:
• General Fund revenue comes from state aid/credits; federal aid; local levies; interest earnings and other local sources
• Revenue is projected at $172,966,320
• 80% of General Fund revenues come from the state
Expenditure highlights from the General Fund include:
• 83% of the budget is for salaries and benefits
• Expenditures are projected at $175,492,648
• Staffing ratios are: K-5 is 29.5:1; 6-8 is 31.5:1; 9-12 is 32.5:1 which is an increase from the 2012-2013 staffing ratios
The projected fund balance for June 30, 2014 is $11,191,768. The General Fund budget will be brought back to the board for approval at their June 20th meeting.
Aaron Bushberger, Director of Finance, went over information related to the district\'s current referendum revenue. Information provided as it relates to recent referendum elections included:
-November 2003: Last time operating referendum was increased ($164.38 + $57.00)
-September 2006: East Ridge High School, Building Projects, Capital Projects Referendum
-November 2007: Renewal of existing operating referendum (combined two levies - $708.06)
The current operating referendum generates approximately $19.5 million. The current capital projects referendum generates approximately $1.0 million (generated based on a % of tax capacity). District referendum expirations include:
-2016 vote needed to renew Capital Projects Levy (can revoke and renew)
-November 2017 vote needed to renew Operating Referendum (can revoke and renew)
Dennis Cheesebrow of TeamWorks International, Inc. continued the training with board members. Dennis presented the Guiding Change Framework from the ELS system. The Guiding Change Framework is a leadership tool that boards can use in the development of policy governance. The elements of the Guiding Change Framework include:
• The "Why" which is the context and reality - it defines the current conditions of the school district and its environment.
• The "What" which are the results - it defines the desired outcomes.
• The "Not How" which are the unacceptable means - the approaches, behaviors or intentions that the district will not engage in to achieve the desired results.
The meeting adjourned at 9:28pm.
This information is only a summary. The full text is available for public inspection at the administrative offices of the school district or at www.sowashco.k12.mn.us .
6/26/2013


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