District 833 School Board Regular Meeting
Unofficial Clerk\'s Summary for February 20, 2014
Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County Schools, was held on Thursday, February 20, 2014. The meeting was called to order by Chairman Ron Kath at 6:30 p.m. at the District Service Center, located at 7362 East Point Douglas Road South in Cottage Grove, MN. School Board members present were Tracy Brunnette, Jim Gelbmann, Ron Kath, Katy McElwee-Stevens, Katie Schwartz and Sharon Van Leer were present. Board member Laurie Johnson was absent. Superintendent Keith Jacobus was present.
Agendas were moved and seconded for approval. Motions were carried. The consent agenda contained retirements, resignations and terminations; leaves of absence; new employees/change of status; extended field trips; approval of past meeting minutes; approval of FY14-15 School Board meeting dates; approval of 1st/2nd quarter budget adjustments; acceptance of December 2013 financial statements and cash disbursements.
Aaron Bushberger, Director of Finance, and Luis Saenz, Director of the Office of Educational Equity and Integration, presented the final reading of the proposed FY 2014-2015 Achievement Integration Budget and the 2014-2017 Achievement and Integration Plan. This was presented in detail at the February 6th board meeting. MN Statute requires School Boards to approve and submit the Achievement and Integration budget prior to March 15, 2014. Total revenue for this budget is $2,242,488. Incentive revenue is listed at $188,075 while revenue contributed back to the collaborative is $535,290. Total Integration expenditures are $2,430,563. A motion was made and seconded to approve the budget and plan as presented. Motion was carried.
Aaron Bushberger, Director of Finance, presented the final reading of the proposed FY 2014-2015 Alternative Facilities, Health & Safety, Debt Service Fund and Trust Fund budgets. This was presented in detail at the February 6th board meeting. The projected revenue for the Alternative Facilities Budget for 2014-2015 is $434,612 and the expenditures are projected at $5,869,612. The projected fund balance for June 30, 2015 is $21,337,307. The projected revenue for the Health & Safety Budget for 2014-2015 is $691,302 and the expenditures are projected at $737,758. The projected fund balance for June 30, 2015 is $215,758. The projected revenue for the Debt Service Fund Budget for 2014-2015 is $26,908,955 and the expenditures are projected at $28,184,847. The projected fund balance for June 30, 2015 is $4,543,509. The projected revenue for the Trust Fund budget for 2014-2015 is $36,300 and the expenditures are projected at $36,300. The projected fund balance for June 30, 2015 is $54,883. A motion was made and seconded to approve the budgets as presented. Motion was carried.
Keith Jacobus, Superintendent, presented proposed changes to district policy 903, Visitors to School District Buildings and Sites. This was presented in detail at the February 6th board meeting. On page 2 of the policy, more detail was added related to scheduling visits through the building Principal. Students receiving Special Education Services may require additional parent visits to assist the IEP Team in the development of effective programming. The frequency and duration of these visits should be determined by the IEP Team. A motion was made and seconded to approve the proposed changes as presented. Motion was carried.
Keith Jacobus, Superintendent, presented the proposed FY 2014-2015 School District Calendar. This was presented in detail at the February 6th board meeting. A summary of the calendar is as follows:
August 11-13, 2014 - Probationary Teacher Academy
August 18-20, 2014 - Camp 6/WEB Days
August 21-22, 2014 - New Teacher Academy
August 25-27, 2014 - Teacher workshop days
August 28-29, 2014 - ATPPS Days
September 1, 2014 - Labor Day Holiday, no school
September 2, 2014 - First day of school
October 16-17, 2014 - Education MN Professional Convention Days, no school
November 26, 2014 - End of First Trimester
November 27-28, 2014 - Thanksgiving Holidays, no school
December 1, 2014 - K-12 Workshop Day, no students
December 22, 2014-January 2, 2015 - Winter Holidays and Break (school resumes January 5, 2015)
January 19, 2015 - Dr. Martin Luther King Jr. Holiday, no school
February 16, 2015 - Presidents\' Day Holiday, no school
March 5, 2015 - End of Second Trimester
March 6, 2015 - K-12 Workshop Day, no students
March 9-13, 2015 - Spring Break K-12
April 3, 2015 - Spring Holiday, no school
May 25, 2015 - Memorial Day Holiday, no school
June 5, 2015 - Last day of school / End of Third Trimester
June 8, 2015 - K-12 Workshop Day
June 9, 2015 - ATPPS Day
A motion was made and seconded to approve the calendar as presented. Motion was carried.
Mike Vogel, Assistant to the Superintendent for Operations, and Ron Meyer, Director of Transportation, presented information as it relates to transportation service efficiencies within the school district.
An option presented indicates the increased costs associated with leaving the start times as they are and contracting for 27 additional buses in the afternoon to provide on-time service for the effected elementary schools. As an alternative, the department is proposing a change in the school start time schedule from a 4-tiered system to a 3-tiered system. Another option indicates the earliest start time remains at 7:55am for the 1st tier, and the latest start time remains at 9:20am for the 3rd tier. Eliminated from the schedule is the 8:10am start time for 10 elementary schools in the 4-tier system. To eliminate the 8:10am tier, it requires that 2 elementary schools move to a 7:55am start time that coincides with the middle school start times and 8 elementary schools move to an 8:40am start time that nearly coincides with the 8:35am high school start time. This allows a minimum of 40 minutes between tiers which is a required amount of time to assure on-time performance. Option 1 presented was to leave the system as is and change the walking distances to the 2012-2013 levels at a cost of $143,751. Option 2 was to contract out an additional 2 afternoon buses to ensure on-time performance and change the walking distances to the 2012-2013 levels at a cost of $654,900. Option 3 was to move to the three-tier proposal which includes the change in walking distances and a reduction in contracted buses for a total cost of $194,801. Administration is recommending the three-tiered system. Board member Gelbmann asked administration to look at what it would cost for a 4th option which would include moving the non-public schools to the later start time and determine if that would achieve savings. Board member Van Leer stated that she would like to hear the opinions of the community before moving forward. Further discussion with the School Board will take place as part of the Budget and Service Level discussion at the March 6th school board meeting.
The meeting adjourned at 7:55pm.
This information is only a summary. The full text is available for public inspection at the administrative offices of the school district or at www.sowashco.k12.mn.us .