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SOUTH WASHINGTON COUNTY SCHOOLS FEB. 6 MINUTES

Friday, March 7, 2014 - 11:20pm

District 833 School Board Regular Meeting
Unofficial Clerk\'s Summary for
February 6, 2014
Pursuant to due call and notice thereof, a regular meeting of the School Board of Independent School District 833, South Washington County, was held on Thursday, February 6, 2014. The meeting was called to order by Chairman Ron Kath at 6:30 p.m. at the District Service Center, located at 7362 East Point Douglas Road South, Cottage Grove, MN. School Board members present were Tracy Brunnette, Laurie Johnson, Ron Kath, Katy McElwee-Stevens, Katie Schwartz and Sharon Van Leer. Board member Jim Gelbmann was absent. Superintendent Keith Jacobus was present.
Agendas were moved and seconded for approval. Motions were carried. The consent agenda contained retirements, resignations and terminations; leaves of absence; new employees/change of status; extended field trips; contract with Woodbury Preschool Programs on Steepleview.
Aaron Bushberger, Director of Finance, and Luis Saenz, Director of the Office of Educational Equity and Integration, presented the first reading of the proposed FY 2014-2015 Achievement Integration Budget and the 2014-2017 Achievement and Integration Plan. MN Statute requires School Boards to approve and submit the Achievement and Integration budget prior to March 15, 2014. The Minnesota Desegregation Rule states that school districts must develop partnerships with racially isolated districts if they border them. South Washington County Schools is one of ten member districts that are part of the East Metro Integration District (EMID). The collaborative is designed to meet the intended outcomes of creating integrative learning environments and working towards closing the achievement gap. The budget is broken down into three goal areas:
1.Increasing achievement for all students while accelerating student achievement for underperforming students through accountability and continuous improvement. All students will have equitable access and participation to culturally proficient, rigorous academic programs that ensures college and career readiness. Professional learning opportunities and family engagement strategies will be provided to meet the educational needs of diverse learners through data driven decision-making and building instructional capacity to reduce achievement gaps (total amount budgeted for this goal area is $1,508,734).
2.Implementation of successful inter-district partnerships that offer opportunities for student interaction through an integration strategy that provide an academic value (total amount budgeted for this goal area is $239,005).
3.Leadership and quality management - system wide opportunity through progress monitoring and management (total amount budgeted for this goal area is $147,534).
Total revenue for this budget is $2,242,488. Incentive revenue is listed at $188,075 while revenue contributed back to the collaborative is $535,290. Total Integration expenditures are $2,430,563. This item will be brought back to the board for approval at the February 20th regular meeting.
Aaron Bushberger, Director of Finance, presented the first reading of the proposed FY 2014-2015 Alternative Facilities, Health & Safety, Debt Service Fund and Trust Fund budgets. Alternative Facilities budget: Alternative Facilities Program projects are financed through a combination of a dedicated property tax levy and alternative facilities bonds. The projected revenue for 2014-2015 is $434,612 and the expenditures are projected at $5,869,612. The projected fund balance for June 30, 2015 is $21,337,307. The list of projects for this budget has been submitted to and approved by the Minnesota Department of Education. Health and Safety budget: In accordance with Minnesota Statutes, Health and Safety program activities are recorded as a reserve account within the general fund. Health and Safety projects are financed from dedicated property tax levies. The projected revenue for 2014-2015 is $691,302 and the expenditures are projected at $737,758. The projected fund balance for June 30, 2015 is $215,758. The list of projects has been submitted to and approved by the Minnesota Department of Education. Debt Service Fund budget: Projected revenue for this budget consists of local taxes based on property tax levy amounts certified in the 2013 Payable 2014 Levy by the School Board at the December 19, 2013 meeting. Additional revenue is generated from interest earnings on cash balances during the year as well as estimated earnings on escrow account balances for refunding transactions. Expenditures represent scheduled principal and interest payments due on outstanding bond issuances and payments due for the District\'s share of lease costs for Valley Crossing Community School. The projected revenue for 2014-2015 is $26,908,955 and the expenditures are projected at $28,184,847. The projected fund balance for June 30, 2015 is $4,543,509. Trust Fund budget: The Trust Fund is used to record activity related to gifts made to the district for the benefit of someone other than the district. The district must use the funds recorded in this fund for the purpose designated by the donor. All funds currently included are designated for post-secondary education scholarships which have been or will be awarded to students enrolled in the district. The projected revenue for 2014-2015 is $36,300 and the expenditures are projected at $36,300. The projected fund balance for June 30, 2015 is $54,883. This item will be brought back to the board for approval at the February 20th regular meeting.
Jeff Jorgensen, Director of Special Services, presented proposed changes to district policy 903, Visitors to School District Buildings and Sites. All parents have the right to observe their own children in the schools. However, to ensure safety in our buildings and avoid interruptions to the educational process, procedures need to be followed. On page 2 of the policy, more detail was added related to scheduling visits through the building Principal. Students receiving Special Education Services may require additional parent visits to assist the IEP Team in the development of effective programming. The frequency and duration of these visits should be determined by the IEP Team. The goal is to have the needed parental involvement yet not district from the primary mission of the school district to provide a focused and effective learning environment for all students. The proposed changes to this policy were reviewed in detail by the School Board\'s Policy Review Committee prior to tonight\'s meeting. This item will be brought back to the board for approval at the February 20th regular meeting.
Keith Jacobus, Superintendent, presented the proposed FY 2014-2015 School District Calendar. A summary of the calendar is as follows:
•August 11-13, 2014 - Probationary Teacher Academy
•August 18-20, 2014 - Camp 6/WEB Days
•August 21-22, 2014 - New Teacher Academy
•August 25-27, 2014 - Teacher workshop days
•August 28-29, 2014 - ATPPS Days
•September 1, 2014 - Labor Day Holiday, no school
•September 2, 2014 - First day of school
•October 16-17, 2014 - Education MN Professional Convention Days, no school
•November 26, 2014 - End of First Trimester
•November 27-28, 2014 - Thanksgiving Holidays, no school
•December 1, 2014 - K-12 Workshop Day, no students
•December 22, 2014-January 2, 2015 - Winter Holidays and Break (school resumes January 5, 2015)
•January 19, 2015 - Dr. Martin Luther King Jr. Holiday, no school
•February 16, 2015 - Presidents\' Day Holiday, no school
•March 5, 2015 - End of Second Trimester
•March 6, 2015 - K-12 Workshop Day, no students
•March 9-13, 2015 - Spring Break K-12
•April 3, 2015 - Spring Holiday, no school
•May 25, 2015 - Memorial Day Holiday, no school
•June 5, 2015 - Last day of school / End of Third Trimester
•June 8, 2015 - K-12 Workshop Day
•June 9, 2015 - ATPPS Day
This item will be brought back to the board for approval at the February 20th regular meeting.
Randi Anderson, Director of Teaching and Learning Services, Matt Dorschner, Elementary Specialist, and Brian Boothe, Coordinator of Professional Development, presented information on the Common Core English Language Arts. The Common Core Standard, adopted by the state of Minnesota as he ELA MN Standards, represent a coherent progression of learning expectations in English language arts designed to better prepare K-12 students for college and career success. The Standards define the knowledge and skills students should attain during their K-12 education, emphasize learning goals, describe end-of-year expectations , and focus on results, leaving room for teachers to determine how these learning goals should be achieved. To effective implement the Common Core State Standards, key stakeholders must systematically consider what is required to fully operationalize the standards in every classroom, every year, from Kindergarten through high school. This includes impact on curricula, assessment, graduation requirements, accountability systems, instructional resources, professional development, and allocation of resources. As a district, we are striving to transform learning across the entire K-12 system. There are six instructional shifts for the Common Core:
"Balancing informational and literacy text - students read a true balance of informational and literacy texts.
•Building knowledge in the disciplines - students build knowledge about the word through text rather than the teacher or activities.
•Staircase of complexity - students read the central, grade appropriate text around which instruction is centered. Teachers are patient, create more time and space and support in the curriculum for close reading.
•Text-based answers - students engage in rich and rigorous evidence based conversations about text.
•Writing from sources - writing emphasizes use of evidence from sources to inform or make an argument.
•Academic vocabulary - students constantly build the transferable vocabulary they need to access grade level complex texts; this can be done effectively by spiraling like content in increasingly complex texts.
Keith Jacobus, Superintendent, presented information as it relates to the potential for school make up days due to recent school closing days. Board members had a discussion regarding whether the district would make up one or more of the lost instructional days due to this winter\'s inclement weather. The challenging winter has caused schools across the state to be closed for many days, five days specifically for our school district. This has caused issues and disruptions, but students have returned to classes and are finding continued success in their efforts. Superintendent Jacobus stated that the district\'s calendar includes a total of 174 student contact days, well in excess of the legislative requirement of 165 days of student contact. In addition to the total number of days, there are parameters of the number of hours, of which the district exceeds at every grade level. District 833 has nine more student contact days than required by law. As a result, a review of the actual number of contact hours also indicated that the district does not need to make up any days at this point. After deliberating the timing of the trimester and coursework, and the efforts of teachers to ensure students have been getting the information they need in order to ensure success in standards or graduation requirements, the board agreed to not schedule a makeup day. Teachers have or will work to be certain students are where they need to be. The technology that is in place across the district and in homes of students, allows for even more creativity as students receive what they need. The second part of the conversation included the notion that should an additional school closing occur this year, the likely day for makeup would be Friday, April 18. With limited options for makeup opportunities, the end of the school year would be the other option if needed. The decision would be finalized in the event of a closure and through a Meet and Confer session with the United Teachers of South Washington County and the School Board.
The meeting adjourned at 8:45pm.
This information is only a summary. The full text is available for public inspection at the administrative offices of the school district or at www.sowashco.k12.mn.us .
3/12/2014


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